Senior Managment Support Administrator
England, West Midlands, Coventry - £12 per hour
Senior Management Support Administrator
Coventry City Centre
We are currently looking to recruit a Senior Management Support Administrator to provide professional, administrative support to Dean and the Deanery meetings and the department as a whole.
Main duties & responsibilities:
-You will deal with enquiries both by telephone and email, for both internal and external clients as well as students, organising student induction events on behalf of the University and assist in the coordination of staff induction and staff development activities.
-You will provide administrative support in respect of operational financial administration including monitoring of income and expenditure, billing activities and budget tracking needed to maintain effective contract and purchasing control, and reporting requirements.
-You will also be required to assist with the creation and checking of contracts, ensuring contract information is accurate and correct as well booking and administer arrangements for business related travel both in the UK and overseas.
-You will also be involved in marketing material and the development of it; which will include PowerPoint presentation, brochures, flyers, web-material working closely with the Marketing and Recruitment team.
-Diary management is essential as an experience and as a duty on the day to day basis.
-You will be attending meetings where minuting also will be essential.
-You will provide other general administrative support as required. This could include word processes various documents, including presentations, papers and reports, and also filing and archiving.
Experience and Education:
-GSCE's grade C or above in Mathematics and English, or equivalent and/or substantial demonstrable relevant experience for the role.
-Sound administrative experience gained in an office environment.
-Demonstrable work processing experience.
-Experience of diary management.
-Significant experience of using Microsoft Office.
-Experience of dealing directly with external clients and customers.
-Awareness of social media and financial systems and procedures.
-Minuting meeting and servicing committees.
-Experience of producing promotional materials.
The ideal candidate will have:
-Ability to work on your own initiative whilst contributing as a member of a team.
-Ability to work under pressure and being able to prioritise work to meet deadlines.
-Excellent organisational skills and must be able to demonstrate initiative and diplomacy with a variety of clients.
-Excellent customer care skills.
-Experience of written and oral communication.
-Methodical and personally well organised.
-Ability to relate to people at all levels with courtesy and professionalism.