PROJECT OFFICER
England, West Midlands, Coventry - £13.00 per hour
Posted: 08/08/16
Description:
Post Title:Temporary Project Officer (6months)
£12.84 per hour, plus holiday pay.
Purpose of the Job:
The Project officer will maintain monitoring systems to manage the effective day to day delivery of the project, providing effective communication with stakeholders (internal and external) and consultants.
They will maintain an overview of work streams, including budget tracking, administration of procurement and billing activities and maintain effective project contract control and reporting requirements. Experience of working on school or 6th form college projects is desirable.
Main Duties and Responsibilities:
1.To produce and maintain a detailed definition of the scope of the project, in consultation with the Director of Educational Strategies.
2.Prepare and maintain realistic project plans, tracking all project activities against plans and timelines, providing regular and accurate progress reports to senior management, project boards, and stakeholders as appropriate.
3.To analyse and determine business and user requirements critically evaluating the information gathered from multiple sources, reconciling conflicts, deconstruct high-level information into details, and determine solutions.
4.Undertake financial systems support to projects including day to day monitoring of income and expenditure, administration of procurement and billing activities and budget tracking needed to maintain effective project contract control and reporting requirements.
5.Act as a first point of contact for project clients, dealing with client requests directly when possible.
6.Plan and administer the organisation of project specific events, collaborative events and formal meetings relevant to the projects keeping accurate notes of those meetings.
7.Organise with others and undertake company visits to project stakeholders, providing the necessary follow up reports and actions.
8.Complete, submit and monitor progress of funding application forms.
9.Undertake any background research and projects in the execution of project goals.
3.PERSON SPECIFICATION
Experience
(Paid and Unpaid)
Experience of planning short term, time defined projects with multiple external stakeholders
Financial accounting experience, income and expenditure, administration of procurement and billing activities and budget tracking
Experience of undertaking background research
Experience of computerised administration systems/Microsoft Office, Word, Internet and Outlook, with advanced use of Excel and MS Project
Experience of working in Consultancy environments
Experience of report writing
Experience of working on school or 6th form college governance projects is desirable.
Job-related skills/
Aptitudes
Ability to maintain accurate records and systems
Organising meetings and note taking
An organised approach to completing tasks
Presentation skills
Excellent customer service skills
Excellent attention to detail
Ability to communicate effectively and appropriately with people at all levels including representatives of external bodies, staff and students both orally and in writing
Interpersonal Skills
To be personally well organised and able to prioritise workload
Friendly and helpful manner with a positive attitude responsive to client needs
Ability to work on own initiative whilst contributing as a member of a team
Other Requirements
A flexible approach to working hours and location, including a willingness to travel, locally or nationally, as required.
Access to private or public transport due to travel involved
Pro-active attitude
Ability to work under pressure
Effective time keeping