Personal Assistant (PA)
England, West Midlands, Coventry - £14.00 per hour

Posted: 14/10/21

Description:
We are hiring an experienced PA to join Coventry University on a 6-month contract to support two Senior Leaders. The main purpose of the role is to provide administrative support as well as providing high level, confidential and professional support service.

As a Personal Assistant (PA), your main responsibilities will be:
*Undertake and oversee diary management activities of the Senior Leadership which includes arranging appointments, meetings, visits etc
*Handles information and correspondence of highly sensitive and/or confidential nature, ensuring that such matters receive prompt and appropriate attention and that relevant regulations are complied with
*Deal with enquiries in person, by telephone or via email from Staff and Student as well as external clients
*Always work with confidence filtering incoming calls, queries and dealing with all Directors information in a confidential and diplomatic manner
*Dealing with expenses claims, invoicing and purchase orders
*Assist to co-ordinate and plan the recruitment and on-boarding of new staff within the department and ensure HR policies are followed
*Using judgement respond and manage all Managing Director email traffic filtering and flagging up priority e-mails for action
*Ensures that the department filing systems operate efficiently and effectively and are maintained and reviewed on a regular basis, ensuring that filing is kept up to date and archiving and review undertaken

Skills and experience required for the role:
*Previous PA experience
*Strong administration skills
*Effective communication
*Adaptable
*IT literate
*Organised
*Ability to work independently
*Assertive
*Staying calm under pressure
*Able to work within a fast-paced environment

Hours/Pay Rate:
Monday to Friday Full Time
£13.62 p/h