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Personal Assistant (PA)
England, West Midlands, Coventry - £14 - £18.00 per hour

Posted: 04/08/21

Description:
We are currently recruiting an experienced Personal Assistant (PA) to join Coventry University to support the Deputy Director and Assistant Director. The main purpose of the role is to provide administrative support as well as providing a high level, confidential and professional support service, leading the administrative team in the delivery of associated and appropriate activities.

As a Personal Assistant (PA), your main responsibilities will be:
*Deal with enquiries to the in person, by telephone or via email from Staff and Student as well as external clients
*Undertakes and oversee diary management activities of the team which includes arranging appointments, meetings, visits etc
*Handles information and correspondence of a highly sensitive and/or confidential nature, ensuring that such matters receive prompt and appropriate attention and that relevant regulations are complied with
*Prepares various documents, including presentations, papers and reports including drafting correspondence for both in-house and external consumption and other documents, undertaking personal research as needed utilising appropriate resources and contacts
*Arranges, administers and contributes to the organisation of events and formal meetings within the Faculty, selecting venues, arranging hospitality, producing event packs and providing a meet and greet service
*Oversees and contributes to the maintenance of accurate information on a variety of information portals, including databases and the Faculty Intranet site, and the University's HR system
*Services a variety of meetings and Committees, preparing Agenda, collating documentation, Minute taking and completing all follow-up requirements
*Provides first-line advice and guidance to staff and students on Faculty and/or University processes and procedures for a wide variety of activities, ensuring they are appropriately directed for the most efficient resolution of their enquiry. When necessary to assist in trouble-shooting if difficulties arise for individuals, by making enquiries on their behalf and advising accordingly


Skills and experience required for the role:
*Previous PA experience
*Able to manage and motivate staff
*IT literate, able to use Microsoft Office packages
*Experience of servicing meetings, including Minute taking
*Experience of Diary Management
*Ability to work under pressure and prioritise deadlines
*Organised
*Good written and communication skills
*Professional


Hours/Pay Rate:
Monday to Friday Full Time
£14.46 - £18.00 p/h

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