Payroll/Accounts Administrator
England, West Midlands, Coventry - £0 per annum
Posted: 21/06/17
Description:
Job title: Payroll/Sales Ledger/Credit ControlReports to: UK Finance controller
Reporting to the UK Finance controller, UK payroll and commercial controller will be responsible for conducting the monthly payroll function for UK site. The job-holder will additionally be responsible for maintaining the accuracy and integrity of UK Sales ledger.
KEY ACCOUNTABILITIES
Controlling and Management of monthly payroll function for UK site
The job holder will be responsible for conducting the monthly payroll function for UK sites from start to finish. The activities in this area will include
"Finalising monthly timesheets, including resolution of queries, working in conjunction with HR and Timesheet administrator
"Processing holiday, sick and maternity pay, and expenses
"Calculating overtime, shift payments and pay increases
"Calculation and issuance of payroll (Cash, Cheque or Electronic transfer), including deduction of tax & NI payments as well as answering staff queries pertaining to timesheets and payslips
"HMRC Real time submissions as well as HMRC reporting for Tax year end
"Annual P11d calculations and on line submission
"Issuing P45s and other tax forms, as necessary
"Monthly payroll journal into accounts and conducting required payroll reconciliations
Company Pension Scheme
"Ensure correct employee and employer deductions are made
"Maintain records for Pension Regulator audits
"Liaise with pension provider as required
"Ensure monthly pension reports/payments are transmitted in line with current legislation
Maintaining UK Sales Ledger
The post holder will own the UK sales ledger, ensuring timely capture of necessary data and information.
"Process all sales invoices and credit notes
"Review monthly sales, with UK finance controller, highlighting key issues and identifying opportunities for improvement for business commercial operations
Manage UK Credit control
The commercial controller will manage the credit control for all UK sales covering
"Creating new customer and setting up credit limits for UK customers, based on group credit control guidelines
"Ensure timely collection of customer debts
"Allocate all customer payments, ensuring an accurate reflection of UK debtor accounts on a timely basis
Controls, Improvements and Transparency
To support development projects and improvements opportunities by bringing enhanced transparency and controls
"Pro-actively monitoring debtor performance and their ageing, highlighting key issues requiring attention
"Working with the UK finance controller and rest of finance team to develop key KPIs for areas under their responsibility
"Management of credit agency, including annual reviews and renewals
"Participating in improvement projects in finance, including ERP and other system upgrades
PERSON SPECIFICATION
A positive and motivated team player with experience in payroll processing (preferably Pegasus Opera 3) in engineering / manufacturing sector with a desire to learn and grow. The individual should be a problem solver with good organisational and time management skills.
Education, qualifications & experience
"Educated to CSE's / GCSE's B and above in Maths and English with an evidence of development in previous roles.
"Experience in Payroll reporting - both internal as well as external (HMRC)
"Demonstrable experience in knowledge and awareness towards wider financial duties, including sales or general ledger and necessary accounting skills
"Exposure to business ERP systems
"Intermediate level Excel skills
KEY COMPETENCIES
"Analytical thinking - Logically breaking down problems down into their essential elements; carrying out diagnosis and developing solutions.
"Ability to Learn - Quickly understanding and applying information, concepts and strategies
"Tenacity - Repeated and enduring efforts to overcome obstacles and/or to complete tasks
"Thoroughness - Seeking completeness and accuracy
"Concern for Standards - Pursuing excellence in line with the organisation's norms and values
"Critical information seeking - Gathering critical information form key sources to assist problem solving
"Results Orientation - Focusing attention on key objectives; wanting effective outcomes