Office Manager
England, West Midlands, Coventry - £25,735 per annum

Posted: 31/10/17

Description:
Office Manager
Salary £25735 (£13.52 an hour)
Coventry City Centre
3 Month Temporary Contract - Immediate Start

An exciting opportunity has arisen for an experienced Officer Manager to join a leading organisation based in Coventry City centre on a 3 month temporary contract.
You will coordinate and manage the day to day operations of the office while supporting Senior Directors to drive the department's strategic objectives, championing change and implementing improvements to the department's best standard practice.

You will be responsible for a diverse set of administrative tasks, project manage a number of the department's key activities accuracy ensuring that work is managed effectively and projects/solutions are delivered on-time and to a high standard.

You will also:
*Ensure the smooth running of the office by planning and organising individual and team activity.
*Lead and act as the office's main interface with other professional services within the organisation
controlling the departmental budget allocated to Operational and Services.
*Working with the team you will provide evaluation reports to the senior management team on department activity, including statistical analysis relating to departmental output and expenditure. Manage the financial and budgetary processing and reporting systems for the services teams, with the support of the Finance
Accountant.
*Track spend efficiently and effectively, in relation to travel and project activity within remit
*Lead on the creation and maintenance of the department staff handbook
*Provide broad administrative support to wider management team meetings.
*Take overall responsibility for the effective organisation and operation of the department and associated documentation and information, being mindful at all times of the confidential nature of much of the work, the high standards required and the need to meet deadlines.
*Supporting the creation of strategic priorities by supporting staff development days and senior
management team meetings.
*Ensures that a front line administration service is delivered internally and externally, ensuring that all
related queries are managed efficiently providing high levels of customer service.
*Provide administrative support to the Senior Directors in relation to recruitment, diary management
and any other necessary support required.
*Working in collaboration with stakeholders within the department and across the organisation, building relationships and networks to support service delivery.
*Responsible for health and safety in the department in accordance with the organisations guidelines. Reviewing and updating health and safety procedures and risk assessments and ensuring they are observed.
*Manage new starter process including ensuring inductions and basic training is provided to all new
starters.
*Maintain payroll records and updates including changes, contact details and staff sickness records
*Support the management of projects within the department, being a key point of
contact.
*AND such other duties as are within the scope and the spirit of the job purpose, the title of the post and its grading.


Experience required:

You will have a successful track record in a similar role within a large, fast paced, customer focused environment. An enthusiastic, proactive and engaging management style, you will have experience identifying areas of change and championing the implementations required.

You will also have:
*Educated to degree level or extensive relevant experience in Office Management
*Significant experience of all administrative and clerical procedures required to ensure the smooth running and efficient running of an office.
*Proven demonstrable experience of liaising and negotiating with a range of internal and external
customers.
*Excellent IT skills including Microsoft Outlook, Word, Excel, PowerPoint.
*Experience of using other systems specifically in relation to financial management and HR activities.
*Experience of using multiple IT systems
*Experience of managing budgets and preparing management reports
*Experience of operating in a complex, global environment.
*Experience of writing management reports
*Project management experience.
*Ability to work independently and to demonstrate initiative.
*Excellent written and oral communications skills.
*Excellent organisational and time management skills.
*Ability to work flexibly to meet the needs of the service provided.
*Excellent customer service skills.
*Ability to manage complex activities simultaneously.
*Ability to communicate with a diverse range of people including representatives of external bodies and internal staff
*Evidence of successful participation in a high-pressured team environment.
*Ability to prioritise work in order to meet deadlines.
*Ability to influence and motivate others to achieve common goals.
*Must be able to work with a high degree of discretion and observe strict confidentiality at all times.
*Demonstrate a positive and flexible approach to work
*An appreciation of other cultures; the global reach of the organisation and its international agenda.