Commerical Administrator
England, West Midlands, Coventry - £10 - £11.00 per hour

Posted: 10/03/17

Description:
Commercial Administrator
Coventry City Centre
£10.27 an hour- 37.5 hours
3 Months

An experienced administrator is required for a leading organisation based in Coventry city centre on a minimum 3 month temporary contract. As this role will provide administrative support for commercial activities within a large department it will have a large focus on financial reporting also.
As Commercial Administrator you will:
*Deal with commercial enquiries in person, by telephone or email, for both internal/external clients and/or students, providing advice and guidance where appropriate, sign-posting to staff, other team members or other suitable internal areas or external organisations when necessary.

*Provide a wide variety of administrative support as appropriate/required including operational financial administration activities eg. monitoring of income and expenditure, administration of procurement and billing activities and budget tracking needed to maintain effective contract and purchasing control, and reporting requirements.
oFinancial monitoring
oBudget input and monitoring
oInvoicing
oPurchase ordering
oPreparing draft financial reports
oReview of Credit Card transactions

*Book and administer arrangements for commercial related travel both in the UK and overseas
oBook flights, car hire, train travel
oVISAs
oAccommodation
oCatering
oExpense claims and coding

*Devise, implement and maintain agreed administrative processes and systems (both manual and computerised) required to ensure effective day-to-day delivery of work area/programme objectives.

*Undertake background desk research and prepare reports, data and other management information as required.
oCollate monthly commercial reports
oPipeline reports
oClient background research

*Develop marketing material, including presentations, brochures, flyers, web-material etc., working closely with the department Marketing and Recruitment Team as required/appropriate.
oMaintain website
oMaintain intranet
oProduce draft material, leaflets and case studies

*Represent the allocated work area by providing support as required/appropriate for work with external companies, including support at meetings and visits (internal and external), production and provision of documentation and materials and providing the required follow-up reports and actions.

*Administer and contribute to the organisation of CPD activity, events, conferences, seminars, staff away days and formal meetings relating to identified activities (e.g. servicing of Committees and meetings, Minute taking, generating documentation, providing a meet and greet service and arranging hospitality).
oManage booking systems
oMinute taking
oDocument preparation
oJoining instructions, Meet and greet, ID cards
oHospitality
oRoom prep
oCo-ordinating attendees

*Manage the diaries and associated arrangements for members of the allocated work area as required and appropriate.

*Manage shared and group email boxes for the allocated work area as required and appropriate.

*Draft and word process various documents, including presentations, papers and reports and other documentation as required. Undertake general day-to-day administrative duties including filing, archiving and photocopying.

*Provide other general administrative support as required and appropriate within the allocated area and department.

*Contribute to arrangements for and participate in department events as required and/or appropriate.

*Participate in any staff development and training activities within the department and organisation as deemed appropriate.