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England, West Midlands, Coventry - £10 - £11 per hour

Posted: 11/05/17

Administration Assistant
Coventry City Centre
3 Months
£10.27 an hour

To contribute to the effective operation of an organisation by providing secretarial and administrative support to a busy department.

Main Duties and Responsibilities

*Undertakes all clerical procedures.
*Processes documentation.
*Undertakes the maintenance and operation of manual and computerised records systems including undertaking data inputting.
*Undertakes the collection and collation of data for use by senior staff.
*Acts as a filter to staff of the department when dealing with personal, telephone and written enquiries from people at all levels.
*Deals with enquiries from staff, customers and other visitors to the organisation.
*Acts as secretary to formally constituted meetings as may be required.
*Ensures that routine clerical tasks are carried out including opening and distributing mail, photocopying and arranging for printing and duplicating of papers.
*Undertakes the maintenance and development of filing and record systems, reviewing and implementing revised systems as appropriate.
*Drafts reports, correspondence and other documents on behalf of Management.
*Provides cover for colleagues in all areas of the organisation as may be required.
*AND such other duties as are within the scope of the spirit of the job purpose, the title of the post and its grading.

Experience required:
*GCSE or equivalent including Mathematics and English - A level Mathematics and English would be advantageous
*RSA Stage II Typing/Word processing or equivalent or substantial word-processing experience.
*Competent computer skills across a range of packages.
Significant experience of administrative and clerical procedures
*Able to prioritise work to meet deadlines.
Proven organisational ability.
*Excellent written and verbal communication skills.
Excellent customer care skills.
*Able to work as a member of a team.
Able to motivate staff to meet objectives.
*Must be able to work flexibly to meet the needs of the service

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